We're KennedyC

An award-winning, mid-size, full-service advertising agency in Madison, Wisconsin. Since 1983, we’ve hired the best marketing minds to stay ahead of the curve.

We’re different because

Our new employees don’t use training wheels. As soon as you’re hired and up to speed, you can make real change for our clients. Prove yourself, do good work, and you’ll have the kind of access and opportunity your friends envy.

You'll love us because

KennedyC employees genuinely like working together. We respect the unique skill-sets that every person can offer, and we look for ways to let employees express passion and ideas. You can make friends and connections at KennedyC that last a lifetime.

Company Profile

Are you looking for a position in a fast-paced creative company filled with a fantastic team of talented professionals immersed in the exciting world of advertising? Look no further than Kennedy Communications. Come join our team and put your ninja-like coordination and enviable organizational skills to work. We need your detailed lists of birthdays, anniversaries, and team member snack favorites and your understanding that team success means you’ve achieved your goals.

In this high value position, you will be responsible for assisting everyone at KennedyC from the President to the Janitor in all duties needed to support and maintain the continued performance and growth of the company. We’re in need of someone who wants more than just their foot in the door of our agency. We need someone who wants to make KennedyC a home away from home and build a career as our Office Manager taking the role to the next level providing exceptional support to all.

Are you our perfect candidate?
  • Positive, Professional, and Friendly
  • Motivated by serving and helping others
  • Proactive and yet comfortable with constant change
  • A scheduling wizard
  • A master of organization and detail who loves setting up new systems and processes that make things more efficient
  • A master of all communication mediums: Email, Phone, Text, etc.
  • A pro with Microsoft Office Suite
  • Able to take direction well but willing to push back if/when needed
  • Creative (can design and format documents, spreadsheets, and presentations with ease)
  • Not afraid to make a decision
  • Proven trustworthiness in handling personal and confidential information
  • High Emotional Intelligence
  • Established ability to deal with many different personalities well
  • Pursues personal and professional development (we offer reimbursement)
Can you handle the responsibilities?
  • Answer all phone calls in a friendly manner and forward or take detailed messages as instructed
  • Sort and distribute all company mail
  • Plan on and off-site meetings and events
  • Book travel
  • Run business errands (no job is beneath you)
  • Support internal teams with correspondence, client information gathering, and meeting preparations
  • Assist with special projects and research as needed
  • Maintain digital/hard copy of operations manual with details regarding policies and procedures for office functions
  • Communicate regularly with president/directors to ensure that office needs are met, and regarding revision of planned expenditures
  • Coordinate with building vendors (security, utilities, and IT) to maintain office functionality and security including the distribution of office keys and obtaining more as needed
  • Directly supervise IT support specialists while on site and works to maintain optimum performance from agency computer systems and software.
  • Negotiate service maintenance agreements (printers, copier, telephone, internet) with selected providers to achieve the best services at the best price in conjunction with the accounting team and president
  • Post, screen, and coordinate interviews for hiring teams within the agency and follows up with all candidates
  • Coordinate group insurance benefits, per president’s approval and with the assistance of the company Insurance Agent and business office team using company software system
  • Coordinate New Hire procedures including welcome, orientation, team introductions, benefits paperwork processing and payroll set up in conjunction with the accountant
  • Maintain company PTO calendar and assist Accountant with accrual data
Do you have what it takes?
  • 3-5+ years of experience in an Administrative or Office Managerial role
  • Extremely organized with strong attention to detail
  • Proactive, efficient, and accurate
  • Proficient in Microsoft Office: Excel, Powerpoint, Word
  • Excellent communications skills both verbal and written
  • Some IT knowledge, specifically Google Apps with a willingness to learn
Do you like us?
  • Family owned and operated since 1983 maintaining the same clients we’ve had since the start
  • One company location on Madison’s west side
  • Competitive full benefits package including 401(k)
  • An overflowing snack cabinet and beverage selection including the best water right from the cooler
  • Summer hours and jeans every day
To Apply

If this is the job for you, please send your cover letter and resume to Chelsey Wagemaker at with the subject Office Manager.

Looking for an internship?
We’re not currently offering internship opportunities, but thank you for your interest.